- 3.2.4 Location System

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Is the situation in your museum strictly as described in section 2.4?

  • If so, well done!
  • If not, take the necessary measures to improve your situation.

In the latter case, there follows various scenarios that we have encountered in our missions in various museums. If it applies to your situation, it may help you improve the situation in your museum.

 

1- We have 1500 objects stored in the museum store. The store is divided up into 18 sections. We have not numbered the sections, but we have given them a letter of the alphabet. But we have numbered the shelves. The location codes are shown in the master cards of the objects. Do we have to redo the location system of our store, by numbering the sections, and changing all the cards as a result?

It is not really necessary. When you acquire new shelving, number these, starting from 1. You will therefore have, for example, some sections of shelving carrying the letters A to R, and others 1 to n. The important thing is that the codes be logical, that they are not duplicated, and that they are written in the documents that will enable the object to be found.

 

2- We do not record movements of objects in a loans and object movement register.

Buy a register, decide on the headings, and in it write down all movements of objects in the collection.

 

3- We record object movements in a ring-binder.
Buy a register, decide on the headings, and in it write down all movements of objects in the collection.

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