5.2 Equipment and software



There is a whole range of possible computer solutions for managing your collections. You can arrange to set up an in-house or customized data base, or you can obtain a ready-made system commercially. There are various ways of choosing and setting up new systems.


Existing resources (English):

Collections Management Software Selection, CHIN/RCIP.
Excellent online course that guides you through the process of defining your needs and helps create methods for evaluating, selecting, implementing and maintaining a computerized system. Provides theory, advice, references and exercises for each of the nine modules.
Criteria Checklist, CHIN/RCIP.
A list for helping choose a collection management software package. It reviews most aspects of collection management, and indicates those considered variously to be essential, desirable or unnecessary. The list can be downloaded. It is not directive – it is up to the user to decide what he or she needs.
Capture Your Collections, Small Museum Version, CHIN/RCIP.
Online course made up of nine modules, specially designed to help voluntary workers, curators and managers in regional, local or specialized museums to better manage the process of digitizing images. It deals with technical information on images and digitization, image management, costs, legal problems, standards, etc.
CollectionSpace, Museum of the Moving Image, IST, CARET, OCAD University.
This is a web-based, open-source (freely distributed) collections management software for museums.
CollectiveAccess, Whirl-i-Gig, Deutsches Kinemathek Museum für Film und Fernsehen, Missouri History Museum, ULB, National September 11 Memorial & Museum, Coney Island History Project, Night Kitchen Interactive, Smart Lounge.
This is a highly configurable cataloguing tool and web-based application for museums, archives and digital collections (freely distributed). it requires little to no custom programming to support a variety of metadata standards, external data sources and repositories, as well as most popular media formats. In addition to multilingual cataloguing facilities, it allows publication of this data in the languages of your choice.

In Spanish:

Andrés Carretero Pérez, et al., Normalización Documental de Museos: Elementos para una aplicación informática de Gestión Museográfica. Ministerio de Educación y Cultura, España, 1998.
Georgina DeCarli, Christina Tsagaraki. Un Inventario de Bienes Culturales ¿Por qué y para quién? ILAM. Publicación Electrónica, Mayo 2006.
Gonzalo Lara Pacheco, Alberto Castro Thompson, Clara López Guzmán, Guillermo Chávez Sánchez,
Dante Ortiz Ancona. Digitalización de colecciones. Texto e imagen. Volumen 1. UNAM. México (2008).


If these resources become unavailable, you will be able to find some of them on the EPA website. They were captured in March 2009 and checked in January 2011. You can find the Spanish resources on the ILAM website. They were captured in November 2009 and checked in January 2011.

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