I to M



To apply a plan or project in practice.


Any event or occurrence that has a direct or indirect impact on the collection.


Objects invaded or being eaten by often large amounts of insect pests.


That does not consist of, or that is not derived from, anything living (or once living). For example, stone, glass, metal, ceramics, etc.


Organization founded for a particular purpose. Used generically to refer to the museum.

Integrated Pest Management

Integrated pest management (IPM) is a term originally adopted to describe the development of pest control methods for fruit and cereal crops that do not rely on the regular and systematic use of pesticides. The approach is one of using non-invasive methods to prevent or at least minimise the risk of pest infestation. The main principles of IPM - monitoring, discouraging pests, modifying the environment and targeting treatments - have been adapted for use with heritage and cultural collections. The approach has considerable advantages regarding health and safety, being less harmful to both humans and the environment, and once established is also likely to be more cost effective than a passive or reactive approach (MLA 2004).

Inventory control

Also "inventory check" involves confirming the presence of every object belonging to the museum collection by comparing existing objects with information held in the accession register.

Job description

Written description of the responsibilities associated with a given job.

Key deficiency

Major issues identified by the condition report as being at the root cause of the disorganization of storage.


The way in which rooms or furniture are set out in space.

Letter of support

A signed letter issued by a superior or peer to demonstrate support for a project or initiative.

Level of floor space occupation by units

A measurement, expressed as a fraction (0.00) or as a percentage (%) that indicates the fraction of usable floor space that is currently occupied by the storage units. It consists of the total floor space of a given room, divided by the floor space occupied by all units in a given room, which has been multiplied by the appropriate access coefficients. A value of 80% means that 20% more floor space is available to house units (but the actual measured floor space may be greater, as it does not account for circulation and access space, which are included in the access coefficients).


An object, or group of objects, borrowed by another institution or department.


Unique surface occupied by an object in storage, identified by a location code.

Location code

A unique identifier for each storage location allowing any member of staff to retrieve an object in storage using the documentation system in under 3 minutes. In RE-ORG, the simplest code system is prefered: one letter, one number, e.g. 26A, 32H, etc.


Routine, cyclical, non-destructive actions necessary to slow the deterioration of a historic place (or collection). It entails periodic inspection; routine, cyclical, non-destructive cleaning; minor repair and refinishing operations; replacement of damaged or deteriorated materials that are impractical to save (Parks Canada Standards and Guidelines).

Maintenance notebook

A log book with checklists used to monitor all maintenance activities.


1. As in "museum management," to designate staff in managerial, decision making positions within the institution. 2. Area of responsibility that concerns all aspects of running a museum related to administration, finance and human resources.

Management system

Framework of processes and procedures used to ensure that the museum will fulfill all tasks required to ensure sustained access, use, and good condition of the collection following a reorganization.


A system of procedures to be followed in order to reach an objective.


Any living organism of microscopic size: mould, mildew, etc.

Milestone of achievement

A scheduled event signifying the completion of a major step in the reorganization implementation, for example, the completion of the adaptation of furniture, of the cleaning of the storage area, of the marking of accession numbers on objects, etc.

Mini project

Small group of related tasks of the reorganization implementation that form a confined project within the greater reorganization (e.g., documentation upgrade, object disinfestation, building works, etc.).

Mission statement

A written statement of the purpose, scope, uses, desired outcomes/impact of the museum, its activities, and its collection.


1. Single objects that have organic and inorganic components. 2. Generically, collections that have many different types of objects.


Supervision of activities to ensure performance and quality.


A growth of microorganisms occurring typically in moist warm conditions on organic matter.


Various types of materials used to offer proper support to objects, in storage, in transit, and on display.

Movement register

A book that records all movements of objects from the collection, from permanent display or storage to any other location inside or outside the museum (study, photography, conservation, restoration, loan, etc.). In computerized databases, this information must be recorded systematically.


A non-profit, permanent institution in the service of society and its development, open to the public, which acquires, conserves, researches, communicates and exhibits the tangible and intangible heritage of humanity and its environment for the purposes of education, study and enjoyment (ICOM).

Museum activities

All activities aiming to fulfil a museum's mission and mandate (acquisition, conservation, research, communication, exhibition, etc.).

Museum collection

A museum collection comprises several individual collections consisting of objects of similar typologies (collection of masks, collection of manuscripts, etc.) or bearing a unique unifying feature (such as having belonged to a single collector or collecting institution, being linked a specific historical event, etc.). A collection may sometimes include the building itself or the site.

Museum friends

Those who contribute in any way to the support of museums, to their development, and to their public presence and influence are called ‘friends of museums’. They act on a voluntary and non-remunerative basis. Their support is moral, financial, or consists of voluntary work or expertise. Benefactors, donors, volunteers, museum board members, and members of museums are all considered friends of museums (World Federation of Friends of Museums).

Museum storage

1. The physical location where the museum collection that is not on display is housed (Also "storage area.). 2. The museum function of housing the museum collection that is not on display.

Museum studies

Also "museology." The study of how to organize and manage museums and museum collections.

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