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Non-collection item

Any item, object or material that has not, and will never, be accessioned into the museum collection. These include publications, exhibition panels, office furniture, showcases, wrapping and packing materials, personal belongings of staff and rubbish. Even if archaeological mass is not part of the collection, it is not considered as a non-collection item, as it has its own registration system.

Object

Throughout RE-ORG, whenever the term "object" is used, it usually refers to pieces that are formally part of the museum collection.

Object circulation route

The path taken to move objects throughout a museum, from one functional area to another (e.g. from storage to research area, from conservation laboratory to photography, etc.).

Object type

Category of objects with distinctive similarities. Also called "collections." For example, masks, books, canvas paintings, works on paper, wooden sculptures, basketry, etc.

Objective

A concise, precise formulation of a desired goal, how it is to be achieved and how success can be measured. An objective usually includes three parts: a) starting point, b) action, c) criteria. For example, "Given a stored collection of 568 objects that is used monthly for exhibitions and that is opened to the public(a), reorganize the storage areas(b), according to the seven core principles of professional storage(c)."  Note: For clarity, the RE-ORG objectives have been simplified.

Obstacle

1. Opposition that can prevent something from happening. 2. Any physical disturbance along an object circulation route (e.g. stairs, elevator, level change, corner, narrow hallway, doors, etc.).

Occupancy

How space is used, by what, by whom.

Offsite

Not physically on the same site as the main institution.

Organic

That consists of, or that is derived from, anything living (or once living). For example, wood, paper, bone, ivory, wool, feathers, leather, etc.

Organizational chart

A diagram that shows the structure of an organization or institution, and who reports to whom.

Padding

Any soft or resilient material used to fill gaps and protect an object in storage, in transit or on display.

Pest

Any animal or insect that is potentially harmful to the collection.

Phase

Distinct period of time in a sequence.

Policy

Guiding principles formulated and enforced by the governing body of a museum to direct and limit its actions in pursuit of long-term goals (inspired by BusinessDictionary.com)

Preventive conservation

All measures and actions aimed at avoiding and minimizing future deterioration or loss. They are carried out within the context or on the surroundings of an item, but more often a group of items, whatever their age and condition. These measures and actions are indirect – they do not interfere with the materials and structures of the items. They do not modify their appearance (ICOM-CC).

Procedural manual

Collection of all museum procedures, complete and regularly updated.

Procedure

Officially accepted and accepted mode of conduct for various activities such as documentation, cleaning, security, object movement, emergency response, etc.

Progress log

Personal area of the RE-ORG website where one can track one's progress in the methodology and send comments, questions or feedback.

Project schedule

A schedule in which tasks of a given duration are sequenced in logical order over a certain period.

Public

People in general. They are the main focus of museum activities.

Registrar

Custodian of museum records who is responsible for maintaining documentation on acquisitions, condition reports, accessioning, cataloguing, loans, shipping, insurance, and storage of the museum collections.

Regulation

An authoritative rule.

Responsibility

Expectations someone has of someone else related to their work.

Retrospective accessioning

Accessioning objects some time after acquisition due to backlog or other reasons.

Risk

The chance that something having an impact on the condition of collection will happen.

Room dimension

Measurements of the room (m, ft).

Room function

What happens in a given room. For example, electrical room, exhibition, office, washroom, storage, etc.

Room height usage

The portion of usable room height that is currently occupied by a storage unit. It must not include the unusable portion of the height, such as when there are ducts, fans, pipes, light fixtures or other things above the units. For example, given a room that is 4 m high, if there is a 2 m high unit,  the room height usage is 0.50 or 50%. In the same room, if there is a ventilation duct (1 m wide) along the ceiling, then the room height usage is (4-1) / 2 = 0.66 or 66%.

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