S to Z


Shelf height usage

The portion of usable distance between two storage surfaces (i.e. shelves, racks) that is currently occupied by most objects. It is the distance between two shelves, minus about 1/3 of the distance (necessary of accessing objects safely).

Site plan

Scale drawing of the parcel of land that surrounds the museum. The scale should be large (1:50), and identify features such outdoor gardens, nearby rivers, elevation, orientation.


An ability that has been acquired by training or experience.


The possibility of piling containers one on top of the other.

Staff assignment

The way in which staff members are attributed certain responsibilities.


Anyone who affects or who is affected by (or has a vested interest in) something.

Storage area(s)

A room allocated only for the museum collection, with the exception of small equipment and storage furniture.

Storage reorganization

The action of upgrading all areas of responsibility (Management, Building & Space, Collection, and Furniture & Small Equipment) to improve access to and conservation of stored collections, which includes - but is not limited to - the physical reorganization of the space.

Storage-related area

A room allocated for various storage-related functions. For example, the photography room, the conservation laboratory, the quarantine area, the packing area, the loading and unloading bay, etc.

Storage-related function

Functions that are inter-connected with the main function of "storage." For example, photography, conservation, quarantine, packing, loading and unloading, etc.


Possession of the right properties for the intended purpose.

Surface occupation

The virtual surface used up by the objects on a given shelf, imagining that they are stored adequately to limit unnecessary handling (not moving more than 3 objects to get to another).


Being able to ensure that a certain situation can be maintained in time, taking account all human, financial and environmental aspects.


Something that must be done.


A team is a group of people 1. who have a common objective, 2. who know each other, 3. who have a common language, 4. who have a common understanding of time management, 5.  who respect one another, 6. who are able to work together, 7. who are able to structure and organize their work, 8. who have a recognized leader/coordinator.

Team leader

Person who coordinates the activities of the group. An essential component of a team.

Team member

People who are part of a team, each with specific roles, as well as strengths and weaknesses.


The combined action of a team members.

Thematic indices

These are the main entry points into the documentation system. There is a separate index for as many subjects as deemed necessary, for example, "materials," "period," "maker/artist," "object type," etc. These can be accessible to the public, and as such individual cards do not contain the location codes. However, the cards do include accession numbers, linking them to the actual object and its location (through the catalogue).


Something that is likely to cause damage.


A period of time, with respect to a task or project.

Total storage space

Sum of the area (m2, sq ft) of all rooms that have been designated for storage of the collection.


A single piece of storage furniture. For example, one shelving unit, one cabinet, one drawer cabinet, one two-sided vertical rack, one fixed rack, etc.

Unit fullness

A measurement, expressed as a fraction (0.00) or as a percentage (%) indicating the amount of space being used up by the collection in a single storage unit. It takes into account the surface occupation and the room height usage.


Refers to the potential of doing something with the collection as part of the museum's activities (research, learning, education, exhibitions, loans, interpretation, etc.).


Grouping of essential information required to accomplish a task.


Space allocated for work.

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